Last updated: 19 March 2026
1. Who We Are
WhiteSpace Systems Ltd is a software development company based in Bathgate, West Lothian, Scotland. We build bespoke business applications, primarily using the Claris FileMaker platform, alongside web development and IT consulting services.
Contact: info@whitespacesystems.co.uk
2. What Data We Collect
We may collect the following personal data when you contact us or use our services:
- Name and job title
- Email address
- Company name
- Any information you provide in correspondence
We do not use cookies for tracking on this website. We do not collect data automatically beyond standard server access logs (IP address, browser type, pages visited).
3. How We Use Your Data
We use personal data solely to:
- Respond to your enquiries
- Provide our software development and consulting services
- Send project-related communications
We do not use your data for marketing unless you have given explicit consent. We do not sell or share your data with third parties.
4. Legal Basis for Processing
Under UK GDPR, we process personal data on the following bases:
- Legitimate interest: responding to business enquiries
- Contract: providing services you have engaged us for
- Consent: where you have opted in to communications
5. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Project-related data is typically retained for the duration of the business relationship plus six years.
6. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Data portability
- Lodge a complaint with the Information Commissioner's Office (ICO)
To exercise any of these rights, contact us at info@whitespacesystems.co.uk.
7. Data Security
We take appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction.
8. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.